Open Role · Remote · 2+ Years Supporting a Principal Required
Ravi does only the things that only Ravi can do. You own everything else in his life — the weekends, the travel, the projects, the house, the people who make it run. He shows up; you've already decided.
Section 01
Ravi Abuvala, 32. Founder of Scaling With Systems — a marketing and sales-systems company that has served 3,000+ clients and done $35M+ in revenue — with a 26-person remote team and a daily YouTube channel. Based on 30A in the Florida panhandle, frequently in Miami, increasingly in Europe with his team. One dog, Lua. Trains daily, doesn't drink, runs his life the way he runs his business: as a system.
Meals are cooked for him by an in-person House Manager. The sauna turns itself on. The calendar defends his deep-work blocks. He journals every morning and reads a written set of principles. He has removed as many daily decisions from his life as one person can remove alone.
A 20-minute camera setup in a hotel room. An hour choosing a hotel. A Saturday that didn't get planned. A project that's been "in progress" since July. His team waiting days on a login only he can provide. Each one is small. Together they're the difference between building and managing. Your job is to make them go to zero.
An in-person House Manager runs the physical side of the house — cooking, the dog, laundry, deliveries, contractors at the door. You'll manage the House Manager's weekly list so that Ravi is never again the one asking. You don't replace them; you direct them.
Ravi has a leadership team, account managers, a sales team, and a content team. You do not run the business. You run the person who runs the business — and you're the reason his team can reach him in minutes instead of days.
Section 02
Nine areas. Every one of them has an owner, a next step, and a date — and the owner is you.
Ravi's personal task board (Asana) has 100+ open items and currently moves only when he's standing there driving it. You take it over on day one. You curate it, prioritize it, kill what's dead, and drive it whether Ravi is home, in Miami, or in Lisbon. You run the House Manager's weekly list.
Saturday is built by Wednesday. Ravi's best days follow a formula — friends, activities all day, him as host — and you run it: the boat day, who's coming, the dinner after, the car, the backup if it rains. You keep a rotating list of his people and make sure he sees them. You know what he likes, and you book it without asking.
The standard: Ravi decides on Thursday he wants to be in Miami Friday, and everything else just happens. Car to the airport. A hotel that knows him (hotels over rentals, always). Gym, sauna, and meals sorted on arrival. A standing go-bag and packing checklist that you maintain and the House Manager executes, so he never thinks about packing. Tripod, light, adapters, and a desk arranged so they're waiting when he sits down. Everything above is done from wherever you are; if you're able to travel with him occasionally, that's a plus.
You run it end to end. Ravi tells you who he wants to see — or you suggest it from the rotating list — and you handle the outreach, the invitation, the timing, the reservation, the car, the flowers, and the confirmation on his behalf. You maintain a small playbook of pre-built evenings so a plan is one word from him to you. All he does is show up.
A dock build (HOA approval, permits, contractor). An interior designer engagement. A storage unit to consolidate and clear. Vehicle and equipment purchases and sales. Several financial close-outs currently sitting with a broker, a lender, and his family office. You own the timeline and the follow-ups; Ravi hears about it when it's done or when he's needed.
Ravi is intentionally hard to reach. You are easy to reach. You hold the shared vault so his team gets what they need in seconds, not days. You triage his texts and Slack so the two things that actually need him reach him and the forty that don't, don't.
Bills, subscriptions, price increases, reimbursements, the digital mailbox, and the working relationship with his family office. You surface, you prepare, you chase. You do not make investment or spending decisions — those are his, and there's a written framework for them.
Weekly stretch and massage bookings. Prescription and supplement reorders so nothing runs out. Doctor and dentist scheduling. The travel med kit when he flies.
Ravi's business runs on Claude Code. His personal systems — the voice-to-task intake for the board, the sauna automation, the financial planner — were built the same way, in hours. You're expected to use AI every day, and to build small systems that remove recurring work from your plate and his without being asked. A Chief of Staff who can set up an automation alone gets roughly three times as much done as one who can't. We'll ask what you've built.
Section 03
Not hypothetical. This is assembled from what's actually been on the board in the last 30 days.
Your one call with Ravi. You come with decisions, not questions: the week's plan, three things you need a yes on, anything slipping. Afterward you update the board, brief the House Manager on their week, and chase the two vendors who went quiet over the weekend.
The handyman's quote for the railing and baseboards comes back; you approve it inside your authority and schedule him. The boat broker still hasn't confirmed the inspection date — you call, not email. The storage-unit consolidation gets a date and a hauler. You confirm Thursday's appointments.
By 5 PM Ravi has one text from you: Saturday's plan, under 120 words. Boat at 11, six friends confirmed, dinner at 7, car booked, rain plan attached. He replies "yes." You also send the invite to the friends, pre-confirm Friday's calendar, and order the supplement refill that runs out in nine days.
At 4 PM: "Miami tomorrow through Sunday." Within an hour: car to the airport at 6:30 AM, hotel that knows him, gym and sauna access confirmed, dinner reservations for two nights, House Manager briefed on the dog and the go-bag. He gets one message with the plan. Nothing else.
One async message to Ravi: what shipped, what's blocked, what rolls to next week. The stretch therapist is booked for the next four weeks. Sunday dinner with his mom is on the calendar and the restaurant is confirmed. You log off knowing Saturday will run without you.
Section 04
Three rules. They're the whole job.
If you send Ravi three choices, you've handed him the work back. Send one decision with a one-line reason. He can veto in one word. If you're wrong, you'll hear it once and adjust. If you're indecisive, you'll hear it twice.
Up to $1,000 per item and $3,000 per week inside your areas without asking. Above that, one message with the number and the reason. Pre-approved recurring items don't count. Nobody here nitpicks a good call.
Acknowledged within two hours. Moving within 24. Closed within five business days. If something is going to slip, Ravi hears it from you before he notices — with the new date, not an apology.
Section 05
This is not a first assistant job. We're looking for someone who has already run the life of a founder, an executive, or a private family — and was good enough at it that they got bored of being asked.
Section 06
Set by experience and market. Reviewed at 90 days.
Set by Ravi based on your experience and your market, and shared with you on the first call. Contractor structure; paid once a month at month-end. The number reflects what you've actually run before — it isn't negotiated after the offer.
You work from wherever you are, with at least 5 hours of overlap with 8 AM–5 PM US Central, Monday–Friday. Occasional travel with Ravi — Miami, Europe, team offsites, expenses covered — is a plus if you're able and willing. It is not a requirement.
Week 1: full access, meet the House Manager, inherit their list, clean the board — mark what's done, kill what's dead, put an owner and a date on the twelve projects that have been open since July. Weeks 2–4: drive three transactions currently stuck in progress (a sale, a refinance, a payoff) to close, working with the broker, the lender, and the family office — together they're worth far more than this role costs. Alongside: the first fully pre-built Saturday, the go-bag done, the travel SOP written. Day 30: Ravi has spent 30 minutes a week on his personal life. Everything else happened.
Apply below (hard filters up front so we don't waste your time) → 20-minute video screen with Ravi → 30-minute final → two-week paid trial at full hours → offer.
Section 07
About five minutes plus a short Loom. The first three questions are hard filters — answer them honestly so neither of us wastes a week. Then one written answer and the Loom. We watch every Loom; that's where the signal is. Everything else we'll cover on a 20-minute call.
